Personal Assistant job vacancy at Britam

OVERALL JOB PURPOSE:

The position deals with all issues relating to all the 17 Life Branches and also handles the Country
Sales Manager - Life’s office.

KEY RESPONSIBILITIES:

• Maintain the calendar of branch events.
• Handle incoming and outgoing calls. Attend and respond promptly to FAs and Managers’ queries.
• Oversee the prudent management of competition float at the Branches.
• Processing utility bills, petty cash from branches through fortis.
• Facilitate travel arrangements.
• Making hotel reservations.
• Organize Branch Operations events; Regional Meetings, Top Achiever’s Team Building, AKI and Annual Awards preparations.
• Receiving and dispatching of correspondences
• Maintaining the Country Sales Manager’s diary.
• To generate accurate weekly management reports.
• Maintain an accurate and organized filing system.

KEY QUALIFICATIONS, KNOWLEDGE AND EXPERIENCE:

• Bachelor’s degree in business/Diploma in Secretarial Studies
• Progress in LOMA
• Two years work experience
• Computer literacy
• Good interpersonal skills
• Excellent communication skills
• Good customer relations skills
• High integrity and confidentiality levels

COMPETENCIES AND REQUIREMENTS

• Speed & accuracy of verification of data captured
• Satisfied FAs, clients and staff
• Timely & accurate weekly reports
• Efficient calendar/meetings/hotel bookings for both internal and external clients
• Fast processing of branch bills and response to queries, letters, telephone calls

KEY PERFORMANCE STANDARDS & AREAS

• Customer Service
• Information Systems
• Human Resources
• Group Life and Pensions
• Premium Processing
• General Insurance
• Finance

Closing Date: Wednesday, August 5, 2015

Key Skills/Specialization: Bachelor’s degree in business/Diploma in Secretarial Studies; Progress in LOMA

Click here to apply