Norwegian Refugee Council (NRC) has been present in Somalia since early 2004 and has since expanded its Horn of Africa Programme to Kenya in 2006 and to Ethiopia in 2011.
Since 2004, the Norwegian Refugee Council (NRC) has demonstrated a regional competence and expertise in working with displaced populations. NRC has mainly focused on Somalis who are displaced by the ongoing conflict and more recently by the drought and famine. NRC offers a comprehensive response for Refugees, returnees and IDPs of high need, addressing their food security, livelihood, shelter, education, ICLA, and water, hygiene and sanitation needs and also responding to emergencies through NRC’s five core competences; Shelter, Education, Food Security
and Livelihoods, WASH and Information, Counselling and Legal Assistance (ICLA).
NRC’s Horn of Africa operation comprises of large-scale multi-country humanitarian and early recovery interventions spread across eight countries (Kenya, Somalia, Ethiopia, Djibouti, and Yemen), and most recently Eritrea, Uganda and South Sudan. NRC’s overall strategy in the region is to ensure a greater number of vulnerable people in hard to reach areas get access to humanitarian assistance, become resilient to future disasters and find durable solution. The regional office is based in Nairobi and works with country programmes to ensure standardisation of programmatic and operational approaches, promote multi country programming and ensuring quality and coordination.
The HR/Administration Assistant is responsible for NRC’s reception area and for giving administrative and HR support at the Mandera office .
The position holder reports to the Head of office – Mandera.
HR & Admin Assistant Job description in Kenya
Welcome visitors to the NRC office, and direct them accordingly
Receive incoming calls and make outgoing calls according to needs
Ensure order and cleanliness of the reception area
Supervise cleaners, cooks and security guards
Receive, distribute and register faxes, mails, documents and reports
File administrative documents according to procedures
Ensure that utility bills (e.g. electricity, water, phone) are paid on time
Arrange for staff and visitors visas, flight bookings, transport and accommodations
Provide secretarial support such as typing, takings minutes, drafting letters, etc.
Make appointments and keep itineraries for the Head of Office and NRC visitors;
Implement NRC Terms and Conditions of service, policies, and procedures.
Draw up induction plans and circulating it in time to all those who are supposed to conduct induction for the new employees.
Assist the Administration/ Human resource manager during recruitment.
Write tenancy agreements and keep track and notify the respective occupants or offices of the expiry of tenancy agreements.
Keep record and update staff medical benefit list as per new staff/volunteers registration and deletion of staffs who have left.
Coordinate printing of ID cards for staffs
Supervise the maintenance of the office and the office compound in collaboration with the maintenance assistant and logistics department.
Oversee the maintenance and cleanliness in all office interiors and advise the cleaners accordingly.
Supervise office cleaners and other office support staff
Monitor daily attendance of the above mentioned personnel;
Receive and record all incoming deliveries (correspondences)
Occasionally assist in the preparation of large mail shots and preparation of materials for events
Maintain the diary of events and visitors
Assist in making travel arrangements, booking of flights and hotel accommodation for visitors;
Assist in any administrative matters: filing, typing, updating of phone lists, keeping adequate stationery supplies for office consumption.
Assist in maintaining inventory of office equipment, furniture and fittings
Qualifications for HR & Admin Manager Kenyan Jobs
Diploma in Business Administration or any related training.
At least 3 years relevant work experience in Administration/HR.
Previous experience from working in complex and volatile contexts
Education field
Administration / Organisation / Management
Education level
College / University, Bachelor’s degree
Personal qualities
Good oral and written communication skills
Good interpersonal skills
Good cultural awareness and sensitivity
Team player
Proactive and reliable
Presentable, friendly and patient
Ability to plan and coordinate with good attention to detail
Ability to work under pressure and meet deadlines
Basic Computer skills in MS Office Word and Excel, and Internet.
Skills in the local languages preferred
How to Apply Click here to apply
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