Administrative Officer Jobs at UN Habitat, Kenya
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Appointment against this post is for an initial period of one year and may besubject to extension. Staff members are subject to the authority of the Secretary-General andto assignment by him or her.
In this context, all staff are expected to move periodically to newfunctions in their careers in accordance with established rules and procedures. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.
Org. Setting and Reporting
The United Nations Human Settlements Programme (UN-Habitat) is the agency for human settlements mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities.
This post i located in Nairobi. Under the overall coordination of the Regional Office for Africa. Under the overall coordination of the Regional Office for Africa and the direct supervision of the Senior Program Management Officer and the Regional Director; and within delegated authority, the Administrative Officer will be responsible for the following duties:
Admin Job Responsibilities
Budget and Finance Management :
Lead, guide, oversee and coordinate the preparation and implementation of the work program and budget to ensure compatibility with work priorities and objectives, taking into account the most effective use of resources.
Provide input and guidance in the preparation of donor proposals, legal instruments and financial/budgetary matters to the formulation of the overall strategies, priorities and policies of UN-Habitat and ensure legislative mandates are accurately translated into programme budgets.
Conducts studies, analyses and interprets responses identifying problems/issues and prepares conclusions to improve budget reporting systems and cost-effective utilization of program resources; and monitor and control budgetary allocations through regular reviews and identifies deviations from plans and proposes corrective measures.
Establish and maintain a set of sound policies, procedures, standards and tools consistent with UN policy and practice and provide advice and guidance, including training to staff on budgetary and financial policies and procedures.
Human Resource Management :
Initiate and coordinate actions covering the entire span of human resource activities, e.g., job classification reviews, vacancies, selection and recruitment, placement, performance appraisal, training, etc., in line with UN rules and procedures.
Review recruitment of experts, consultants and independent contractors by reviewing they meet the criteria indicated in the Terms of Reference and ensuring the fee application is in line with the UN rules and regulations
Provide expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
Represent the Department at Departmental Panels and appointment bodies.
Review post incumbency reports for purposes of vacancy management and staffing table control.
General Administration
Implement and monitor support services, including procurement of supplies and services, travel, communications, and provision of local utilities and service requirements.
Produce major/complex reports for management, donors and other relevant partners.
Undertake backstopping/monitoring missions and provide expert advice to the Division’s staff and management on human resource administration, financial administration and management information issues and practices.
Provides expert guidance and leadership to more junior staff.
Competencies
Professionalism
Knowledge of administrative, budgetary, financial and human resources policies and procedures.
Ability to apply various United Nations administrative rules and regulations in work situations. Knowledge of the United Nations financial regulations and rules, and procurement policy and procedures.
Conceptual analytical and evaluative skills to conduct independent research and analysis.
Ability to identify issues, formulate opinions, make conclusions and recommendations.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Planning& Organizing
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Teamwork
Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others.
Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with two years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience for Admin Jobs in Kenya
A minimum of seven years of progressively responsible experience in project/program management, administration, finance, accounting, human resources management or related field. Experience in the United Nations Common System is desirable.
Experience with Enterprise Resource Planning (ERP) systems such as Inspira, Integrated Management Information Systems (IMIS) , System Applications and Products in Data Processing (SAP), and Integrated Management Data and Information Systems (IMDIS) Business Information Systems (BIS) or other similar information systems is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (oral and written) is required. Knowledge of French is desirable.
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