Transport & Procurement Assistant Job in Kenya

Transport & Procurement Assistant
Ref: 104/6/2015
Location: Nairobi

Our client, a construction and engineering company is seeking a Transport & Procurement Assistant

Job Purpose: To oversee procurement of materials and services in line with procurement policies &
procedures and support the management of company’s transport unit

Procurement Duties:

• Assist in the preparations of department work plans, procurement plans and budgets.
• Review purchase requests and specifications from users to ensure that the right items/services are procured.
• Will verify quotations and tender documents for approval by the Accountant before purchase.
• Will evaluate overall price and past performance of each contractor /supplier and report to management for further action
• Process purchase requisitions / orders within purchasing authority.
• Invite, assess, and award/recommend supplier bids, quotations, and proposals
• Establish and negotiate contract terms and conditions, and maintain supplier relationships
• Prepare and maintain purchasing records, reports and price lists
• Assist in the development of specifications for equipment, materials and services to be purchased.
• Administer contract performance, including delivery, receipt, warranty, damages and insurance

Transport Duties:

• Responsible for getting the right products in the right quantities, to the right locations all at the right time.
• In charge of the day to day operations of the transport department.
• Efficiently managing a team of drivers and vehicles.
• Responsible for all of the dispatching, routing, and tracking of delivery vehicles.
• Dispatching complex and oversized goods to national and international destinations.
• Ensuring company compliance of all transport policies, legislation and procedures etc.
• Managing, monitoring and developing a team of drivers and line managers.
• Involved in strategic development and strategy making.
• Being the first point of contact for all drivers.
• Making sure that all transport fleet vehicles are properly maintained and serviced.
• Developing and nurturing customer relationships.
• Maintaining accurate administrative records.
• Giving drivers a full debrief, including tacho analysis.
• Organizing vehicle checks.
• Identifying operational issues, potential problems and opportunities.
• Resolving and managing queries and complaints courteously and efficiently.
• Appraising staff performance and also taking disciplinary measures when required.
• Ensuring all site and customer objectives are achieved.

The Successful Candidate MUST meet the following Requirements:

• Degree/Diploma in procurement or related field
• Minimum of 3 years of experience in procurement and fleet management
• Experience in vehicle fleet management
• Commercial awareness of tendering and bidding processes
• Highly motivated with strong organizational and time management skills.
• Knowledge and understanding of tendering policies and procedures
• Good attention to detail with high importance placed on accuracy.
• Strong writing and proof reading skills
• Able to prioritize and work well under pressure to meet strict deadlines
• Excellent analytical and problem solving skills.
• Ability to multi task, working on several projects at any one time
• Quality focused
• Flexible with working hours to ensure deadlines are met.
• Excellent working knowledge of Microsoft Office applications

How to Apply

Interested candidates who meet the above criteria should submit their online application on or before 4th July 2015 at http://goo.gl/T8sryHInterviews will go on as we receive applications.

Kindly indicate your current salary and availability in your application.