Job Vacancies at VISA Kenya – Receptionist

Receptionist / Office Assistant

Reception/Switchboard To provide full receptionist duties as per the Reception Guidelines which includes: *Greeting all visitors in a polite and professional manner and ensuring that the appropriate person is informed *Offering refreshments when appropriate * Receiving all incoming telephone calls in a professional and efficient manner and ensuring they are directed to the appropriate member of staff * To organise telephone message changes and inform internal communications of all public holidays * To co-ordinate with Alpha-data for maintenance of office telephone systems * Update all
phone lists, contingency lists etc * To maintain the meeting rooms booking system to include catering for in-house meetings and setting up of equipment * To ensure a high level of office tidiness, especially in the Reception area and the conference rooms

Travel To provide comprehensive travel assistance for all Visa staff including * reservation of flights * accommodation * entry visas * other associated documentation

To maintain Regional Office weekly planner for business travel.

Administration • Assist with accounts by consolidating invoices before they are cleared for payment. • Process all courier packages • Assist with new staff to ensure the appropriate stationery, access passes etc are provided • Assist with corporate events and forums (administration): organising flights, accommodation, sending out invitations, assisting with visas • Maintain an accurate log of incoming deliveries for the office that are to be stored, regular check on stock quantities • Manage all mail, fax transmissions and courier items, ensuring timely distribution • Maintain the projector and banner booking system • Ensure any maintenance issues are dealt with in a timely manner • Maintain in-house catering & stationery supplies • Assist with the daily administration including filing, mail merges etc to ensure the office runs effectively and efficiently • General support to staff • Check all telephone bills for the office, enter into telephone log and distribute to staff • To ensure, in conjunction with the administration staff, that Health and Safety regulations are adhered to • Assist the with Events, sending out emails and contacting guests • Assisting Business Development with adhoc admin i.e. Updating contact list, corporate events Security • Responsible for ensuring all visitors sign into the Visitor Book and sign out before leaving. • Issue visiting Visa staff from other offices with visitor passes. Log the issuance of passes in the log book and ensure the passes are returned before the visitor leaves. • Ensure the safekeeping of the visitor book and take this out of the office in the case of an emergency evacuation (fire etc) • Use the staff list and visitor book to ensure full evacuation of office in case of emergency. • As with all positions within VISA CEMEA, the jobholder is responsible for the physical security of the Kenya Office. Teamwork • Actively contribute to the effectiveness of the team by supporting and co-operating with colleagues and providing cover during period of absence. • The flexibility to liaise with various functions both within Visa and externally to deliver ad hoc projects. • Assist with general administration duties.

Basic Qualifications • Must of experience in office administration/secretarial experience. • Complete knowledge of MS Office Packages (Word, PowerPoint, Excel) • Fluency in English • Creative, innovative and dedicated self-starter, organized and multi-tasking • Experience of working in a team environment • Excellent, written, verbal communication and inter-personal skills • Knowledge of the Africa region and cultural differences • This position requires demonstrated ability to handle multi-tasks at simultaneously. The ideal candidate should possess strong analytical skills, as well as excellent interpersonal skills to work collaboratively across functions.

Common Purpose, Uncommon Opportunity. Everyone at Visa works with one goal in mind – making sure that Visa is the best way to pay and be paid, for everyone everywhere. This is our global vision and thecommon purposethat unites the entire Visa team. As a global payments technology company, tech is at the heart of what we do: Our VisaNet network processes over 13,000 transactions per second for people and businesses around the world, enabling them to use digital currency instead of cash and checks. We are also global advocates for financial inclusion, working with partners around the world to help those who lack access to financial services join the global economy. Visa’s sponsorships, including the Olympics and FIFA™ World Cup, celebrate teamwork, diversity, and excellence throughout the world. If you have a passion to make a difference in the lives of people around the world, Visa offers anuncommon opportunityto build a strong, thriving career. Visa is fueled by our team of talented employees who continuously raise the bar on delivering the convenience and security of digital currency to people all over the world. Join our team and find out how Visa is everywhere you want to be.

Job: *Admin. Support

Organization: *Visa Inc.

Title: Receptionist / Office Assistant

Location: Kenya-Nairobi Municipality-Nairobi

Requisition ID: 154049
How to Apply

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