UN-Habitat Job Vacancy Kenya : Special Assistant to Chief
Closing date: Tuesday, 28 July 2015
Posting Title: SPECIAL ASSISTANT TO CHIEF, OED, P3
Job Code Title: SPECIAL ASSISTANT, POLITICAL AFFAIRS
Department/ Office: United Nations Human Settlements Programme
Duty Station: NAIROBI
Posting Period: 29 May 2015-28 July 2015
Job Opening number: 15-POL-UNHABITAT-42158-R-NAIROBI (R)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Appointment against this post is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received.. If the problem persists, please seek technical assistance through the Inspira ‘Need Help?’ link.
Organizational Setting and Reporting
The United Nations Human Settlements Programme, UN-HABITAT, is the focal point for human settlements in the United Nations. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. The post is located in the Office of the Executive Director (OED) at the Nairobi duty station.
Responsibilities
Closing date: Tuesday, 28 July 2015
Posting Title: SPECIAL ASSISTANT TO CHIEF, OED, P3
Job Code Title: SPECIAL ASSISTANT, POLITICAL AFFAIRS
Department/ Office: United Nations Human Settlements Programme
Duty Station: NAIROBI
Posting Period: 29 May 2015-28 July 2015
Job Opening number: 15-POL-UNHABITAT-42158-R-NAIROBI (R)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Appointment against this post is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received.. If the problem persists, please seek technical assistance through the Inspira ‘Need Help?’ link.
Organizational Setting and Reporting
The United Nations Human Settlements Programme, UN-HABITAT, is the focal point for human settlements in the United Nations. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. The post is located in the Office of the Executive Director (OED) at the Nairobi duty station.
Responsibilities
- Provide strategic and substantive support to Chief, OED.
- Contribute to the planning, coordination and monitoring of the organization’s work programme.
- Assist the Chief, OED, in the daily operations of OED to achieve the objectives of ensuring the sound financial, personnel, legal and administrative management of the organization.
- Review informing correspondence and documents prepared by staff.
- Review/clear documents on behalf of the Chief, OED and bring matters that need decisions to his/her attention;
- Coordinate background documents and talking points, and prepare briefs for the Chief, OED.
- Analyze various policy issues and other emerging concepts/systems related to administration and provide feedback;
- Prepare and coordinate management reports.
- Act as the focal point for coordinating meetings/retreats and for follow-up actions.
- Develop a system of internal circulars on broad procedural issues.
- Coordinate the Chief, OED’s travel.
- Supervise support staff under the OED.
- Act as Secretary to the UN-Habitat Board.
- Ensure optimal preparation for and follow up on the interaction of the Chief, OED with external stakeholders including host country and donors.
- Liaise with the Office of Management on a regular basis with regards to follow up on issues and decisions concerning management and administration.
- Liaise with the responsible officers on the follow-up on Delegations of Authority for new senior staff members.
- Ensure that the annual travel budget for the OED remains within approved allotment.
- Review monthly petty cash expenses;
- Assist the Chief, OED with other related assignments as required.
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