SOS Children’s Villages Human Resource Assistant

SOS Children’s Villages Human Resource Assistant

SOS Children’s Villages International

Human Resource Assistant (National Office)

Key Functions of the Job

• The Human Resource Assistant reports to and is supervised by the Human Resource & Administration Manager.
• He/she is in charge of all HR records and supports the HR Officer in administration of the day-to-day operations of the human resource functions to achieve overall implementation of human resource strategies, policies, and procedures.Key performance areas and main responsibilities:
• Ensures effective management of Human Resource Records and support administration at all levels.
• Receives and records incoming correspondence from facilities. This includes efficient and prompt handling of general correspondence and enquiries for internal and external customers satisfaction as forwarded to HR department.
• Maintaining and managing accurate human resource records by updating the employees data bank, filling and keeping all employee’s documents in their respective files and opening files for new employees.
• Ensure all files are up to date as per the checklist.
• Managing general human resource administration processes through renewal of contracts, drafting letters for separating staffs, transfer, commendation, appeals, memos, bank letters, certificate of service and appointment letters, NHIF & NSSF letters e.t.c
• Maintaining all leave records and updates to achieve coordinated leave administration process.
• Key in primary information in the HRIS.
• Ensures all new staffs receive information/induction packs with a copy of their job description, copy of relevant SOS CV KE employment documentation upon employment.
• Ensuring that staff attendance records is maintained for action and decision making.
• Managing payroll changes for submission to finance for compensation purposes
• Monitors and advises on anomalies noted on staff documentation staff salary adjustments, promotions etc, ensuring the correct channels are followed and unauthorised adjustments are avoided.
• Maintains and provides necessary support in the implementation for use of all Human Resources forms and documentation such as leave forms,exit survey forms, application forms etc.
• Support in performance management process with key task of coding of appraisal documents.
• At all times ensures that personal data of donors, sponsors, SOS CV beneficiaries and their families as well as SOS co-workers is handled with utmost confidentially and in accordance with prevailing SOS-Kinderdorf International data protection laws.

Required Qualification, Skills & Experience.

• A Degree in Social Science discipline from a recognized University
• Those with a Diploma in Human Resource Management will have an added advantage.
• Working knowledge of excel spreadsheets and Microsoft work.
• A minimum of 1 year’s hands on work experience in a busy HR office.
• Strong interpersonal and negotiation skills.

How to Apply

If you believe your experience, competencies and qualifications match the job and role specifications described; send your application(stating current & expected pay) and detailed CV(with details of at least 3 referees one of which must be immediate former employer) addressed to the National Director to reach us on or before 27th May 2015 by email to: recruitment@soskenya.orgOnly short listed candidates will be contacted.

SOS Children’s Villages Kenya is an equal opportunity employer and its Recruitment Policy addresses itself to the core values of best practice, diversity and equality.