HIAS Refugee Trust of Kenya (HRTK) Procurement/Admin Assistant (National Position)

Procurement/Admin Assistant (National Position)

HIAS Refugee Trust of Kenya (HRTK) – Kenya Office

Vacancy Notice

Procurement/Admin Assistant

Important Note - Position open to Kenyan Nationals only

Duration: Initial contract for 6 months with possibility of renewal subject to availability of funds.

HIAS Refugee Trust of Kenya (HRTK) is a non-profit non-governmental organization committed to

the assistance, protection and durable solutions needs for refugees at heightened risk in Africa, through the provision of direct psychosocial, social and resettlement services as well as through community outreach and capacity building for partners.

HRTK seeks to recruit a qualified and well experienced Procurement/Admin Assistant. Under the supervision of the Project accountant at the Head Office, with close oversight from the Counselling Psychologist, the incumbent will carry out the following functions on a roving capacity:

· Dispatch all the mail- postal or hand deliveries including shipment/courier of documents to outer stations.

· Custodian of stationery and responsible for dispatch of stationery to staff.

· Keep and update the inventory list.

· Handle quotations and deliveries, etc

· Ensure maintenance of office equipment including computers, copier, vehicle, generator, telephone, etc

· Handle the petty cash payment and custody.

· Photocopying of accounting documents for headquarters reporting.

· Coordinate the procurement process from enquiries, sourcing for quotations, raising purchase orders and flowing deliveries to appropriate personnel.

· Supervise the distribution of food by social workers and keep records on the same

· Process requisitions into purchase orders.

· Organize and maintain computerized records containing vendor and bid information.

· Perform general clerical duties such as maintaining general files, typing, data entry and completing and processing standard purchasing forms.

· Correspond with vendors regarding prices, product availability, and delivery.

· Perform other duties as required.

Qualifications

• Education
• Degree in Business Administration or related field.
• Skills and Competencies
• Proficiency with MS Office suite.
• Excellent knowledge of book keeping

Experience

• Not less than 2 years’ experience in a fast paced environment.

Languages:

Proficiency in English, Swahili

How to apply:

Please send a cover letter and resume to recruitment@hiasafrica.org

Indicate the Vacancy Notice No HRTK/KEN/PAA/01/15 in the subject line.

Important: Only shortlisted candidates will be contacted. Canvassing will lead to immediate disqualification. Late applications will not be considered.