April 7, 2015 Job Description
Vacancy: Awards & Finance Assistant
Position Code: AWD/DAD/2015
Team / Programme: Finance
Location: Dadaab
Grade: 5 Contract Duration: 1 year
Post Type: National (1 year contract with possibility of extension)
Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.Role Purpose: The Awards & Finance Assistant will support the Finance officer in delivering the Finance teams’ objectives in a timely and accurate manner.
He/she will, ensure that processing and reporting deadlines are fully met; financial controls and procedures are strictly adhered to by all field office staff.
Scope of Role: Reports to: Finance Officer
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.
In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya.
In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own.
Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country. We employ nearly 300 staff and will have an operating annual budget in 2015 of approximately US$20-25 million
Staff directly reporting to this post: None
Key Areas of Accountability:
- Assist the Finance Officer in the effective tracking of expenditures/ incomes and collating timely and accurate financial reporting to the donors through the Awards coordinator.
- Produce monthly budget monitoring reports and overview of the status of grants highlighting issues on over/under spends. Provide timely financial management information to grant/budget holder/project managers and make sure that they are receiving the necessary information from Agresso output regularly or as they require.
- Follow up on partner reports and ensure they are reviewed and posted on a monthly basis. Process partner Funds disbursements requests.
- Support the Finance Officer in reviewing phased budgets and liaise with country office finance to ensure that budgets posting is timely.
- Review GLACOS for accurate coding before posting.
- Checks that reversals/recharges/recordings requested by budget holders are completed by the Finance Team immediately
- Ensure that grant closure is being dealt with correctly and that no charges are made to closed grants.
- Support the team with audit process – producing reports.
- Support the Finance Officer in developing and maintaining robust and adequate financial internal control systems and cash management in line with donor requirements, Save the children Finance manual and good accounting practices.
- Follow up on monthly staff timesheets and reconcile staff effort reporting.
- Ensure that staff salaries are posted.
- Perform other finance duties as will be delegated.
Accountability:
- Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
- Ambition:
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically
- Collaboration:
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
- Creativity:
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
- Integrity:
- Honest, encourages openness and transparency
- Bachelor of Commerce or Business Studies degree or equivalent certification and experience.
- Professional qualifications in Accounting (CPA II section finalist)
- Recommended a minimum of 3 years experience in a in budget setting and grants management in INGOs, Accounting & financial management.
- Familiar with major donor reporting including EC,USAID,UNHCR,BPRM,CIDA
- Strong working computer skills especially in accounting packages.
- Highly developed interpersonal and communication skills including influencing, negotiation and coaching
- Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
- Strong results orientation, with the ability to challenge existing mindsets
- Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in
- Ability to present complex information in a succinct and compelling manner
- Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
- Fluency in English, both verbal and written, preferred
- Commitment to Save the Children values
Interested candidates are required to submit a CV and mandatory Cover letter to Kenya.jobapplications@savethechildren.org indicating the Position Code on the subject line by 17th April 2015.
Due to the urgency of these positions, applications will be reviewed as when we receive them.
Only shortlisted candidates will be contacted.
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