NGO Finance and Administration Officer

NGO Finance and Administration Officer

A Non-Governmental Organization (NGO) wishes to recruit competent and qualified personnel to fill the position of a Finance Officer and Administration.

Job Summary: Responsible for effective timely and efficient payment processing of duly authorized /

approved transactions as well as maintaining up to date records of cash, cheque, assets and payroll transactions.

Key Responsibilities

The job holder’s duties and responsibilities are outlined as follows:

• Payment Processing
• Ensure all payments have supporting documentation
• Examine supporting documents and ensure timely payment of authorized and approved transactions.
• Ensure that settlement of invoices in respect of service and goods providers are in accordance with existing contracts.

Financial Management and Administration

• Ensure payees are notified of any discrepancies in the supporting documents.
• Maintain and update accounting records, fixed assets register in accordance with accounting policies and procedures.
• Maintain safe custody of and manage petty cash while ensuring the availability of sufficient cash for disbursement in the office and at the bank.
• Prepare cash count, maintain daily reconciliation of petty cash imprest, complete and submit weekly and monthly Cash Survey Report.
• Maintain safe custody of all accounting documents including cheque books, payment vouchers, PAYE, NHIF, NSSF, Pension returns and Motor Vehicle Log books.
• Prepare and maintain the payroll and associated statutory and voluntary returns.
• Acts as the bank agent – collecting cash, cheque books and other bank documents
• Prepare bank and accounts reconciliation, including audit schedules.
• Assist in ensuring that the organizations and other resources are safeguarded and it does not suffer financial loss through theft, fraud or error by maintaining strong internal systems and controls.
• Assist in ensuring that financial management policies and procedures are current and enforced.
• Give technical support in the programs department.  

Requirements:

Minimum Level of Education / Academic Qualification

• Bachelor’s degree in business related field Commerce – Accounting qualification.
• Specialized Training / Professional Qualifications
• CPA (K)
• Quick books Accounting Software
• Relevant Work Experience
• MUST have a minimum of 3 years’ experience in a similar position within an NGO setting and excellent working knowledge in Quickbooks Accounting Software 

How to Apply

Interested candidates should email their resume of a maximum 4 pages and a cover letter indicating their current and expected salary to: careerihrm@gmail.com
Include “Finance and Administration Officer – [Your name]” in the subject line.
Closing Date: 27th April 2015 at 4:00 p.m.
Only short listed candidates will be contacted.