UNODC Job Vacancy in Kenya : Administrative and Finance Officer

UNODC Job Vacancy in Kenya : Administrative and Finance Officer
March 17, 2015 Job Description
Closing date: Sunday, 12 April 2015
Posting Title: ADMINISTRATIVE AND FINANCE OFFICER, P3
Job Code Title: ADMINISTRATIVE OFFICER
Department/ Office: United Nations Office on Drugs and Crime
Duty Station: NAIROBI
Posting Period: 13 March 2015-12 April 2015
Job Opening number: 15-ADM-UNODC-41214-R-NAIROBI (E)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
This is a project post. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Organizational Setting and Reporting
This position is located in the UNODC Regional Office for Eastern Africa (ROEA) in Nairobi, Kenya. The Administrative and Finance Officer will work under the direct supervision of the Programme Management Officer (Management and Analysis), Maritime Crime Programme as well as the Programme Officer (HIV/AIDS Prevention and Care), and under the overall guidance of the UNODC Representative, ROEA.
For more information on UNODC, please visit our website: www.unodc.org
Responsibilities
The incumbent will perform the following duties:
Develop, coordinate and monitor the implementation of programme activities according to approved project document/revisions, valid Contribution Agreements with the European Union (EU) and USAID, as well as other donor funding agreements, United Nations policies and financial rules and regulations, and costed work plans; identify bottlenecks and take/propose corrective action in consultation with senior management.
Review, analyse and assist in the finalization of cost estimates and budget proposals related to the activities under the Transnational Organized Crime (TOC) Programme (excluding the Global Maritime Crime Programme (MCP)) and the Project ‘HIV prevention, treatment and care for people who use drugs in Kenya’.
Support the Senior Programme Officer (Regional Coordinator Maritime Crime Programme) and the Programme Officer (HIV/AIDS Prevention and Care) in the elaboration of programme/project budgets and support the implementation of procedures and systems for implementing the appropriate financial control on programme implementation.
Monitor project expenditures against approved work plans and keep track of project expenditure per activity and donor/pledge ID, status of implementation and ensure compliance with United Nations financial rules and regulations; initiate project and/or budget revisions as required.
Together with relevant technical experts, and in consultation with the relevant procuring entities, identify procurement needs (goods and services) and support the full procurement cycle.
Act as focal point for fixed asset management and keep the Field Office Fixed Asset Register (FOFAR) up to date, as well as track the purchase of consumables (outside FOFAR system).
Act as focal point for operational matters of the United Nations Office in Nairobi and keep ProFi (Programme and Financial Information Management System) up to date.
Monthly reconcile project expenditure per budget segment.
Provide support to the Supervisors in actions related to the administration of the programmes’ human resources activities, including travel and training, monitoring of contract expiry dates, recruitment, performance appraisal, separation of staff members etc., ensuring consistency in the application of United Nations regulations/rules, relevant Administrative Instructions and procedures.
Prepare and submit for approval financial reports as per donor requirements and in cooperation with the Financial Resources Management Service in Vienna.
Act as Certifying Officer as appropriate and keep up to date with technological advances in the area of work.
Supervise support staff as required.
Perform any other work related duties as required/assigned.
Competencies
Professionalism: Has knowledge of administrative, budgetary, financial and human resources policies and procedures. Has some knowledge of the United Nations financial rules and regulations including IPSAS. Is able to apply various United Nations administrative rules and regulations in work situations. Has conceptual analytical and evaluative skills to conduct independent research and analysis. Is able to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
An advanced university degree (Master’s degree or equivalent) in business or public administration, management, economics, finance, international relations, or a related field is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible experience in national and/or international project management, finance and administration or related area is required. Work experience with electronic administrative and business processes systems preferably of the United Nations (e.g. IMIS, ProFi, training on Umoja, etc) is highly desirable. Experience with People Soft applications is desirable. Working experience in developing countries is an asset.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English, i.e. oral and written proficiency, is required. Knowledge of another official United Nations language is an advantage.
Assessment Method
Evaluation of qualified applicants may include an assessment exercise which may be followed by a competency-based interview.
United Nations Considerations
Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.
Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on ‘The Application Process’ and the Instructional Manual for the Applicants, which can be accessed by clicking on ‘Manuals’ on the upper right side of the browser on Inspira.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
How to Apply
Submit your CV and Application online : Click Here