Personal Assistant to Company Director

Personal Assistant to Company Director
March 26, 2015 Job Description
Job Title: Personal Assistant
Job Code: PA/CZ/150319
Number of Positions Open: 1
Reports To: Director
Location: Nairobi, Kenya
Closing Date: Open Until Filled
Summary: Our client is a company of property developers, managers and real estate agents looking for an efficient self-motivated Personal Assistant to the company’s Director.
Job Purpose: The job holder will be working closely with the company’s Director providing secretarial and administrative support usually on a one-to-one basis and be first point of contact with people from both inside and outside the organization.
Key Responsibilities:
Read, monitor and respond to the Director’s emails
Answer calls and handle queries
Prepare correspondence on Director’s behalf
Manage the Director’s electronic diary and schedule meetings/appointments
Make travel arrangements
Accompany the Director to meetings and do minutes on behalf of the Director
Prepare papers and presentations for the meetings
Assist in planning, organizing and managing company events
Liaise with the company’s clients, suppliers and other staff
Run errands for the Director
Qualifications:
Minimum Diploma in Secretarial studies.
A Bachelor’s Degree in business related studies will be an added advantage
1-3 years’ of relevant experience.
1 year having worked in a similar role
Additional Attributes:
Efficient, self-motivated, confident and organized
An excellent communicator and an IT literate
Maintains high level of confidentiality
Calm under pressure and capable of thinking on their feet How to Apply
Interested candidates holding the necessary requirements, good performance and / or references are encouraged to apply by submitting and a detailed CV, inclusive of names and contacts of 3 referees, current telephone number and email address by clicking on the following link: Personal AssistantKindly include your current and expected remuneration in your resume