ACTED Program Manager Job in Nairobi Kenya

ACTED Program Manager Job in Nairobi Kenya
March 16, 2015 Job Description
ACTED Kenya / SomaliaDepartment:
Coordination
Position: Program Manager
Direct Hierarchy: Kenya Coordinator
Contract Duration: Open Ended
Location: Nairobi (with frequent travel to areas of operation)
Starting Date: April 2015ACTED (Agency for Technical Cooperation and Development) is a non-political and non-confessional International NGO founded in 1993 with its headquarters in Paris, France.
The organization’s vocation is to save lives, assist vulnerable populations and bring hope to those in need for better future.ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the above position in Nairobi Kenya.
I. Main objective(s):
Contribute to the implementation of all projects for ACTED in Kenya, to ensure project objectives are met in a timely, accountable and quality manner.
Coordinate with the other departments, Finance Logistics Administration and Transparency (FLAT), AME and GIS, for program related requirements.
II. Responsibilities:Programme management:
On Disaster Risk Reduction
Co-ordinate the implementation of Community Managed Disaster Risk Reduction activities;
Support community mobilization;
Support the creation of linkages for Community Disaster Management Plans;
Develop, maintain and improve coordination with local, national and consortium partners.
On Early Warning (EW)
Guide and assist the programme teams in the implementation of EW activities;
Regular coordination and collaboration with the NDMA in our areas of intervention;
Regular coordination and collaboration with the NDMA HQ in Nairobi;
Provide technical assistance to the Consortium partners for the implementation of EW activities;
Follow up the drought situation evolution and regularly inform partners of the situation in the ASALs;
Contribute to assessment / response analysis mission;
Develop a strong expertise of the risks and potential emergency situation in the ASALs;
Contribute to emergency proposal writings.
Project management:
Plan project implementation, in liaison with local partners, communities and other stakeholders;
Guide implementation and follow all stages of the project including weekly feedback on project status;
Update and communicate work plan adjustments as needed;
Manage programme related procurements (project inputs) and follow up with the relevant FLAT departments;
Follow-up project finances, logistics and materials in liaison with relevant staff;
Assess the activities undertaken and ensure efficient use of resources;
Ensure partner reports are received in a timely manner.
Project reporting requirements:
Update the Project Management Frameworks at the end of each month;
Support reporting officer in preparation of reports to donors;
Ensure adherence to FLAT procedures;
Provide fair, timely and accurate information on the progress of work and problems during weekly internal meetings;
Provide input as requested for other reports and documents.
Ensure that technical quality and standards are maintained:
Collect technical information and analyze associated opportunities and risks for programs in the area of operation;
Identify relevant technical authorities/partners, and propose formal partnership and/or contracts;
Conduct regular field visits to support programme teams;
Support capacity development of field implementing teams (training plans, capacity assessments) and partners.
Ensure project relevance & identify best practice/lessons learnt:
Provide support and information to AME team during their reviews;
Discuss AME findings and work to take adequate corrective measures to improve the quality of activities based on findings discussed;
Draft memos in coordination with AME team detailing lessons learned and best practices identified during the project.
III. Management of Program TeamTechnical management of project staff:
Technical line management of the field based programme team, including programme officers to ensure program delivery is timely, effective and accountable;
Pro-actively identify any staff issues to follow up or conflicts to resolve within the team;
Follow-up on programme team related recruitments, trainings and capacity building;
Undertake regular appraisals of directly supervised project staff;
Provide technical support and building of capacity to project staff.
Guide project staff:
Establishment and follow-up of work plans, reports and program outputs of partners;
Follow-up recruitment needs and HR situation with Kenya Coordinator;
Provide technical support and building of capacity to project staff;
Ensure that security procedures are respected by all members of project team.
IV. Ensure external representation of ACTED in relevant sectors
Participate in meetings and ensure visibility amongst local authorities and aid actors. Share minutes and main points with the Kenya Coordinator/Reporting
Organize donor visits/other visits under supervision of the Kenya Coordinator
Requested Profile
Masters in sociology, Project Management, Development or a related field.
Diploma/Degree in Disaster management with extensive DRR training and experience will also be considered an advantage
A Kenyan Somali national who is well conversant with regions in Northern Kenya
Excellent written and verbal communication skills.
Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmes
Familiarity with the aid system, and ability to understand donor and governmental requirements;
Flexibility and willingness to work under pressure.
A Somali speaker with Advanced proficiency in written and spoken English
Good communication and writing skills
Very good planning and organizational skills
Very good management and coordination skills
Ability to meet deadlines and work under pressure
A strong team player with ability to work with minimum supervision
Computer literacy skills; MS Office is essential
Proven ability to work creatively and independently both in the field and in the office;
How to Apply
Qualified persons with the required skills are invited to submit their applications (CV and cover letter) to kenya.jobs@acted.org on or before March 27, 2015.
Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.ACTED reserves the right to hire prior to the application deadline.
Please note that only the shortlisted candidates will be contacted.
ACTED is an Equal Opportunity Employer.