Lesphine Investments Job Vacancy : Invoicing Clerk (Internal Credit Sales Representative)

Lesphine Investments Job Vacancy : Invoicing Clerk (Internal Credit Sales Representative)
February 25, 2015 Job Description

Lesphine Investments Limited
Busia, KenyaJob Advert: Invoicing Clerk (Internal Credit Sales Representative)

Are you passionate about working in a sales & marketing department of a company that exclusively deals with fast moving consumer goods? We may be the organisation to help make this passion a reality.

Lesphine Investments limited is a distribution and wholesaling company dealing with fast moving consumer goods and is situated in Busia town within Busia County.

Lesphine Investments limited seeks to expand its capacities by recruiting a dynamic Kenyan national for the above position.

Work Station: Busia

Supervisor: Sales & Marketing Manager, Busia

Department: Sales & Marketing

Job Description: As part of the credit sales team, an invoicing clerk is majorly responsible for processing the orders of credit customers by procuring price approvals from the marketing and operations director, checking on the customer accounts and printing out the invoices in a timely manner.
He will also be responsible for picking orders of customers that prefer to visit the office and those that call.General Requirements

The invoicing clerk must keep abreast with the general market trends with regards to demand for goods and the price changes, that is, he must be able to sell at all times.

He/she will also be required to have good product knowledge and convince customers to purchase as many product lines as possible.

He/ she will also be expected to advise the marketing and operations manager on the general stock quantities of product and the ideal stock levels.

Specific Responsibilities
Issue invoices to customers
Issue monthly customer statements
Update customer files with issued invoices
Process credit memos
Update the customer master file with contact information including the legal business name, Personal Identification Number (PIN), Tax registration number for incorporated companies, the current phone number & email address and customer physical address.
Track exceptions between the sales delivery log and invoice register
Enter invoices into customer invoicing system
Procure sales orders in the office by use of phone and convincing the visiting customers to purchase
Works as part of the sales team
Submit invoices by electronic data where applicable
Sales process management
Any other role assigned from time to time
ProfileThe ideal candidates will be:
Holders of a Diploma in Business Management or related studies
Must have at least 3 years practical experience in the distribution or manufacturing industry
Demonstrate proficiency in various computer packages
Good interpersonal skills
Holder of Kenya Accounting Technician Certificate (KATC)
Valid driving License
Good leadership and interpersonal skills
Excellent Customer relations
Integrity and self confidence
The ability and desire to sell
Excellent communication and presentation skills
Strong commercial awareness
A confident and determined approach
The ability to work both independently and as part of a team
The capacity to flourish in a competitive environment
Fluency in a local language, that is Teso, Luhya, Luo, will be an added advantage
Willingness to work under pressure and extended hours

How to Apply

If you believe you are the candidate we are looking for, please send us an email which shall include a Cover Letter, a CV and two professional referees to info@lesphine.co.ke / info.lesphine@gmail.com and copy lydiahbochere@yahoo.com
or send a hard copy application to
Lesphine Investments
c/o The Business Development & Human Resource Director
P.O. Box 6- 50400,
Busia
with the subject heading clearly marked “Application for Invoicing Clerk Position.”The closing date is 12th March 2014.
Only shortlisted candidates will be contacted.