Administrative and Finance Officer, P3-United Nations Office on Drugs and Crime

Posting Title: Administrative and Finance Officer, P3

Job Code Title: ADMINISTRATIVE OFFICER

Department/ Office: United Nations Office on Drugs and Crime

Duty Station: NAIROBI

Posting Period: 2 October 2014-1 November 2014

Job Opening number: 14-ADM-UNODC-37634-R-NAIROBI (E)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

This is a project post and filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of funds. Staff members are subject to the authority of the Secretary- General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Organizational Setting and Reporting

The position is located in the Regional Office for Eastern Africa (ROEA) of the United Nations Office on Drugs and Crime (UNODC) in Nairobi, Kenya. The Administrative and Finance Officer will work under the direct supervision of the Senior Programme Officer (Regional Coordinator of the Maritime Crime Programme) and the overall guidance of the UNODC Representative, ROEA.

For more information on UNODC, please visit our website: www.unodc.org

Responsibilities

• Within assigned authority, the Administrative and Finance Officer will be responsible for the following duties:
• Develop, coordinate and monitor the implementation of programme activities according to approved project document/revisions, valid Contribution Agreement with the European Union (EU) and other donor funding agreements, UN policies and financial rules and regulations, and costed work plans; identify bottlenecks and take/propose corrective action in consultation with senior management;
• Review, analyse and assist in the finalization of cost estimates and budget proposals related to the programme and programme development;
• Support the Programme Management Officer in the elaboration of the project budget and support the implementation of procedures and systems for implementing the appropriate financial control on programme implementation.
• Monitor programme expenditures, status of implementation, utilization of funds and ensure compliance with United Nations financial rules and regulations; initiate project and/or budget revisions as required;
• Together with relevant technical experts, and in consultation with the relevant procuring entities, identify procurement needs (goods and services) and support the full procurement cycle;
• Support the Senior Programme Officer in actions related to the administration of the programme human resource activities, e.g. recruitment, performance appraisal, separation of staff members and training, ensuring consistency in the application of United Nations rules and procedures;
• Contribute to the preparation and submission of substantive and financial reports (monthly financial and quarterly narrative ProFi reports, semi-annual and annual project progress reports, annual report to the European Union);
• Supervise support staff as required and perform any other duties as required/assigned by the Regional Programme Coordinator.

Competencies

Professionalism

• Has knowledge of administrative, budgetary, financial and human resources policies and procedures;
• is able to apply various United Nations administrative rules and regulations in work situations;
• has conceptual analytical and evaluative skills to conduct independent research and analysis;
• is able to identify issues, formulate opinions, make conclusions and recommendations;
• shows pride in work and in achievements;
• demonstrates professional competence and mastery of subject matter;
• is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• is motivated by professional rather than personal concerns;
• shows persistence when faced with difficult problems or challenges;
• remains calm in stressful situations;
• takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing

• Develops clear goals that are consistent with agreed strategies;
• identifies priority activities and assignments;
• adjusts priorities as required;
• allocates appropriate amount of time and resources for completing work;
• foresees risks and allows for contingencies when planning;
• monitors and adjusts plans and actions as necessary;
• uses time efficiently.

Accountability
Takes ownership of all responsibilities and honours commitments;
delivers outputs for which one has responsibility within prescribed time, cost and quality standards;
operates in compliance with organizational regulations and rules;
supports subordinates, provides oversight and takes responsibility for delegated assignments;
takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education
An advanced university degree (Master's degree or equivalent) in business or public administration, management, economics, international relations, or a related field is required.
A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience
A minimum of five years progressively responsible experience in national and/or international finance and administration, project management, or related area, is required.
Working experience in the United Nations or similar international organization in the above areas is highly desirable.
Experience in any financial and budget assessment system is an asset. Technical experience in the fight against international crime is an asset.
Working experience in the field and in supervising staff is considered an advantage.

Languages
English and French are the working languages of the United Nations Secretariat.
For the position advertised, fluency in English, i.e. oral and written proficiency, is required.
Knowledge of another official United Nations language is an advantage.

Assessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.

Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' on the upper right side of the browser on Inspira.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.