Chai Sacco Procurement & Administration Officer Job

Chai SACCO Society Ltd is a leading deposit taking Savings and Credit Co-operative Society Ltd with nationwide membership.
The SACCO has two fully pledged branches in Nairobi and Litein, and a marketing Office in Mombasa.

We are looking for a self-driven and results-oriented person to fill the following position:-

Job Title: Procurement & Administration Officer
Division: Human Resources and Administration

Position Reports to: Human Resource and Administration Manager

Position Supervises
Receptionist / Telephone Operator
Drivers/Messengers

Job Summary: Responsible for the coordination of office operations, procurement and resources mobilization to facilitate organizational effectiveness and efficiency

Main Duties and Responsibilities

The jobholder’s duties and responsibilities are outlined as follows;

Operational Roles and Responsibilities

• Supporting the Human Resource and Administration Manager in overseeing general office administration of Chai Sacco by managing office space, maintaining service contracts, managing office equipment and monitoring administrative costs;
• Implementing office administrative procedures and policies at Chai Sacco as may be directed by the head of department.
• Ensuring that office supplies and inventory are adequately replenished.
• Implementing office safety measures at Chai Sacco including Fire drills, First Aid Activities etc;
• Supporting the HR and Admin Manager in organizing and setting up staff functions such as management meeting, long service award ceremonies, team building, birthdays etc;
• Supporting the HR and Admin Manager in managing the company vehicles by coordinating vehicle maintenance, motor vehicle insurance activities, maintaining a user log of the vehicles and sourcing for outsourced taxi services
• Supporting the HR and Admin Manager in overseeing the renewal of office licenses and relevant business license
• Preparing requests for proposals/ quotations and prepare comparison of various quotations
• Maintaining procurement records and managing Society inventory
• Preparing reports on procurement activities as per guidelines
• Conducting research to ascertain best products and services in terms of best value, quality and delivery
• Forecasting price trends
• Attending internal meetings, taking minutes and following up on actionable areas
• Perform any other duties as assigned from time to time.

Key Result Areas:

The accountability areas are:

• Maintenance of sound administration policies.
• Healthy and safe work environment.
• Proper management of office space
• Efficient coordination of staff functions
• Timely procurement of items
• Accurate reports on procurement activities
• Asset management

Knowledge and Skills Required:

The jobholder’s must possess;

• Degree in Purchasing and Supply or its equivalent from a recognised institution
• Higher Diploma/ professional certification will be an added advanatage
• Minimum 3 years experience in the application of procurement regulations
• Member of a recognised institute of purchasing and supply
• Effective communication skills
• Excellent planning and logistical skills.
• Strong analytical and problem solving skills.
• Good interpersonal and communication skills.

How to Apply

Interested candidates who meet the set criteria may submit their applications with a detailed CV, copies of their certificates & national ID, and names and contacts of three referees, expected remuneration and daytime telephone contacts in a cleared marked envelope “APPLICATION FOR ......” to: The Chief Executive Officer, Chai SACCO Society Ltd, KTDA Plaza, 4th Floor, P.O. Box 278-00200,  Nairobi. Application deadline: Wednesday, 23rd September 2015. Only short-listed candidates will be contacted. Chai Sacco is an equal opportunity employer.