Administrative Assistant Job

Job Description

Administrative Assistant
A new Fertilizer Company located in North Rift, is seeking to recruit for the above position.

Job Summary: S/he will be responsible for implementation of day to day office administrative function.
Scope: Reporting to the Accounting and Administration General Manager.

Key Responsibilities

• Supporting day to day plant operations such as:
• Preparing work schedules and assigning duties in liaison with Production Manager
• Ensuring adequate supply of office consumables while striving to bring down the costs
• Process invoices and receipts ensuring necessary documentation is attached
• Asset and property administration including:
• Administering and maintaining company licenses and insurance policies.
• Ensuring compliance with all relevant legislative requirements and contractual obligations
• Focal point for all enquiries regarding property, assets and maintenance
• Ensure the office machinery are serviced regularly and service records filed.
• Ensure plant security in conjunction with Security personnel.
• Provide HR Admin support and implement HR Policies and Procedures in conjunction with the HR Manager.
• Supporting Production General Manager with inventory management by:
• Preparing and maintaining records of all inventory
• Compiling inventory reports and issuing them to management
• Investigating inventory shortages and discrepancies
• Working with all departments, as necessary
• Provide executive support by
• Maintaining the Managing Director’s and Production GM’s Diaries
• Making travel arrangements
• Meetings and events arrangement
• Preparation of required reports
• Customer Relations
• Act as liaison between local suppliers and Finance team in Nairobi by receiving and verifying invoices before forwarding the same for payments.
• Manage office petty cash, reconcile and report to Finance as required.
• Support in set up of workplace in Eldoret.
• Assisting to coordinate project committees

Minimum Qualifications

• Degree in Business Administration or relevant business qualification
• Knowledge and experience in Human Resources is an added advantage
• Minimum 3 years administrative experience preferably from a manufacturing industry
• Entirely proficient in Microsoft Office especially Excel and PowerPoint

Competencies and Skills

• Flexibility – ability to take up multiple responsibilities
• Good organizational and planning skills
• High accuracy and strong attention to detail
• Accounting skills (preferable)
• Good communication skills
• Good people skills
• Initiative
• Excellent problem solving skills

How to Apply

All applicants should indicate the position on the subject line and forward all the applications to recruitment@careerdirections.co.ke by August 28 2015.