United Nations June 2015 Jobs in Kenya: Administration and Management Assistant

ORGANIZATIONAL LOCATION: UN-HABITAT: Office of Management

DUTY STATION : NAIROBI

FUNCTIONAL TITLE: Administration and Management Assistant

DURATION: 6 months

CLOSING DATE: 18 June 2015

BACKGROUND
With the upcoming implementation of Umoja, the OIC office of management requires an individual contractor to compile relevant data and financial statistics as required, to assist with identifying what
procedures need to change with the deployment of the new system. The consultancy is also required to assist with establishing and mainstreaming key performance indicators related to the different areas of management including monitoring the performance on these indicators. Support is also required to help establish a streamlined way of following up on pledges to maximise the level of core contributions, particularly in the light of declining voluntary core contributions. Finally, the consultant will assist with finalising the work plan of the Office of Management for the year 2015-16.

RESPONSIBILITIES

• Under the direct supervisor of Officer-in-Charge, Office of Management, the incumbent’s responsibilities include:
• Ensure timely follow up of Umoja action points for follow up by the Office of Management during the ramp up period to minimize bottlenecks;
• Assist with development of Office of Management – management information dashboard with all the key statistics and indicators for all the units to facilitate decision making and proactive management of issues
• Assist with finalization of key performance indicator framework to be presented as part of SMB regular meeting
• Assist with development of simplified procedures for administrative areas that have identified bottlenecks
• Assist with the finalization of the annual work plan for the Office of Management for 2015-16
• Assist with the finalization of reminder letters to Member States relating to pledges and requests for core contributions;
• Any other duties as assigned by Head, Office of Management.

COMPETENCIES

Communication
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately;

Teamwork
Works collaboratively with colleagues to achieve the expected goals, solicits input by genuinely valuing others’ ideas and expertise

Organizing and Planning
Plans and organizes her/his work effectively to provide timely outputs

Education
High school diploma or equivalent. Diploma/Degree in Finance is added advantage.

Work Experience
At least four years’ experience in administration and finance.

Language
English and French are the working languages of the United Nations Secretariat. For this position fluency in oral and written English is required. Working knowledge of other UN official languages is an asset.

REMUNERATION
The Consultant will be paid on a monthly basis, subject to satisfactory performance of the duties outlined above.

Applications should include:
• Cover memo (maximum 1 page)
• CV in the PHP format, accessible through the INSPIRA website (inspira.un.org) Please note, if using INSPIRA for the first time, you need to register in order to activate your account, which will allow you to log in and create a personal History Profile.
• The PHP should be attached to the application as a PDF file.
• Summary CV (maximum 2 pages), indicating the following information:
1. Educational Background (incl. dates)
2. Professional Experience (assignments, tasks, achievements, duration by years/ months)
3. Other Experience and Expertise (e.g. Internships/ voluntary work, etc.)
4. Expertise and preferences regarding location of potential assignments
5. Expectations regarding remuneration
• Cover memo (maximum 1 page)

Please also be advised that since April 15th 2010, applicants for consultancies must be part of the
UN-HABITAT e-Roster in order for their application to be considered. You can reach the e-Roster
through the following link: http://e-roster.unhabitat.org

All applications should be submitted to:
Ms. Margaret Mburu
UN-HABITAT
P.O. Box 30030, 00100 Nairobi, Kenya
Email: Nyambura.Mburu@unhabitat.org Deadline for applications: 18 June 2015
UN-HABITAT does not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee, please contact: recruitment@unon.org