Unilever Job Vacancy in Kenya : Strategic Assistant to Executive Vice President

Job description
Main Purpose of the Job

• The Strategic Assistant will provide high-level, confidential administrative support to the office of the EVP .

 Key Responsibilities

• Support the EVP in planning, directing, managing and coordinating day-to-day business activities
• Follow up various projects involving all levels of internal management and staff.
• Arranges travel bookings, hotel, transportation, visas and coordinates with any external parties as required for the same, including travel agents, hotels, transport services.
• Facilitate visitor’s visa letters and requirements including weekly updating of International Visitors folder on the Portal.
• Organizes local and international workshops, conferences and meetings and provides support to international visitors.
• Coordinates meeting and conference schedules, venues, teleconference, presentation equipment, and other meeting requirements including food/refreshment
• Prepare expenses form and ensure all the information is correct. Arrange payments of any expenses incurred by the EVP promptly and in due time.
• Collect and distribute all incoming and outcoming correspondence. In absence of the EVP he/she must ensure all urgent correspondence or inquiries are either dealt with or forwarded to EVP
• File all the documents concerning visitors’ personal data and the details of their visits in order to provide the necessary information when required
• Prepare agendas, briefings, and preparation materials for meetings, appointments, and events; work closely with other LT members to gather agenda items, briefing notes, and other materials, as needed. Distribute meeting materials in advance of meetings.
• Prepare and print materials and presentations; coordinate with external event organizers with logistics, and communicate needs on behalf of EVP and Leadership Team.
• Collects, Compiles and Organizes Presentation and Meeting Materials for the EVP.
• Monitor tasks delegated by the EVP to ensure that completed work is achieved to agreed deadlines
• Building and managing key relationships with internal and external stakeholders
• Manage multiple projects and tasks simultaneously
• Work closely with support and professional functional heads
• Place an order for stationery goods through corporate supplier, make sure
• goods are delivered in time.

Key Skills and Qualifications

• Bachelor’s Degree in Business Management, Administration or related field
• 3-4 years of experience supporting Senior Executives preferred
• Superior organizational skills and meticulous attention to detail.
• International experience is an added advantage
• Experience and comfort working with multiple platforms of communication technology. i.e. Tele-conferencing and Video-conferencing
• Willingness to maintain flexibility in job function in an ever-changing environment.
• Excellent written, verbal, presentation and interpersonal communication skills to interface with all levels of management as well as external stakeholders.
• A “can-do” attitude and a willingness to go the extra mile to get the job done.
• Highly proficient in Microsoft Excel, Word, PowerPoint, Outlook and data management skills
• Excellent analytical and strategic skills.
• Ability to work under pressure to tight deadlines and co-ordinate the input of others in these circumstances.
• Highly adaptable with the ability to manage change.
• Ability to work effectively with a range of partners and stakeholders.
• The ability to work in a discreet manner, maintaining confidentiality.

How to Apply

Submit your CV and Application online : Click Here