Standard Chartered Bank Job Vacancy : Head of Facilities Management, Kenya

Standard Chartered Bank Job Vacancy : Head of Facilities Management, Kenya

Job description

To manage and operate all Bank’s facilities and Utility systems at the Head Office and Branches to ensure that there is no interruption to the operation of bank’s core Business ;with minimum operation cost

Key Roles and Responsibilities

• Participate in the formulation and implementation of short and long-range facility management plans, operations and maintenance program;
• Develop annual budget and track financial performance;
• Research vendors and best source of suppliers for equipment and services;
• Implement and monitor key environment initiatives according to Group’s guidelines and targets;
• Establish performance targets for direct staff based on agreed strategy and ensure such targets are achieved.
• Develops, recommends and implements operating policies, procedures and programs within the Division in order to accomplish departmental goals and objectives.
• Develop objectives to meet standards, efficiencies and productivity via continuous quality improvement and strategic planning.
• Organize operation, maintenance, and support activities to maximize efficient use of available staff, equipment and materials.

Team Management/Talent Development

• Develop the capabilities of any subordinates including mentoring, training, replacing and hiring staff as agreed with the head of CRES.
• Train, assign, supervise and evaluate the performance of assigned skilled to unskilled building maintenance and custodial personnel;
• Manage and improve team effectiveness and engagement.
• Establish performance targets for direct staff (if any) based on agreed strategy and ensure such targets are achieved.
• Supervise and evaluate staff; provide direction to staff; ensure resolution of challenges; sets priorities, establishes workloads and provides support in decision making.

Governance

• Maintain SCB Group standard level policy of office facilities and utility system at Head Office and branches throughout the country.
• Ensure that preventive maintenance of all bank facility systems is carried out as planned to ensure there is no interruption to the bank operation.
• Produce a monthly report and consistent system checklist
• Monitor and control all aspects of energy consumption in an effort to reduce the cost and increase efficiency.
• Implement Health and Safety procedures according to the guideline of the Group policy.
• Operational risk control – Ensure that residual risk within facility management throughout SCBK remain within acceptable risk levels by identifying material risks, maintaining an effective control environment and understanding and accepting or rejecting levels of residual risk in line with Operational risk procedures.
• Ensure company policy is understood internally and implemented through operational tasks.
• Prepare and maintain records and prepare reports of work accomplished and in progress, inventory control of equipment and materials, materials purchased and used, cost estimates, hazardous materials and safety records, and priorities of work projects; review and approve receipts for merchandise purchased.

Financial Controls

• All aspects of financial controls of property and facilities costs including setting of premises budgets (negotiations with all relevant parties); payments of expense related to property and facilities management. Strategic review of existing cost base to scout for cost saving opportunities. Daily and monthly monitoring and review of transactions.
• Develop, recommend and monitor the FM budget including review of past expenditures, determining future needs and making determinations regarding the necessary resources to accomplish divisional goals. Reviews requisition for items and recommends approval based on budgetary guidelines.

Insurance

• Work closely with Group Insurance and local insurance brokers to ensure that all property related risks are sufficiently insured.
• Liaise with head of departments and branch managers to ensure all property related exposures are properly insured.
• Operational and Compliance Risk Management.
• Assist in the process of ensuring compliance to all regulatory requirements stipulated under operational and compliance risk management framework.
• Work closely with Group Property to ensure that all property and Insurance data are properly uploaded into the Group Property Database.

Vendor Management

• Monitor all service contracts and negotiate for better terms and conditions.
• Provide maintenance services to expatriate accommodation.
• Supervise direct staff and outsource staff to ensure efficiency of their work done as well as their development.
• Administers consultant and construction/service contracts including participating in the solicitation bids, selecting and awarding contract, pre-construction conference, issuing notice to proceed, approving change orders, and processing pay estimates. Supervises performance to ensure compliance with contract specifications.
• Work with contracts on work projects; request bids for work to be performed; inspect completed work and work in progress to assure compliance with specifications and applicable laws, codes and regulations.
• Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement and review with the Head of CRES; implement improvements.
• Supervise assigned staff, planning organizing, and directing work activities, participating in hiring; conducting orientation and training; preparing performance evaluations and recommendation for approval of the Head of CRES.
• Recruits, selects, supervises and evaluates professional and technical staff; provides direction to staff; ensures resolution of problems; sets priorities, establishes work loads and provides support in decision-making.
• Research vendors for best source, price and quality of supplies, equipment, tools and vehicles; test and requisition equipment and supplies; purchase supplies as needed within established procedures and policies.
• To identify problem areas in management and recommend improvement plans to maximize the efficiency of management.
• Implement the use of Facilities Management System or related Technology Information System.

Qualifications and Skills

• Extensive facilities management experience gaining in a “blue chip” corporate environment.
• Strategic thinker combined with a high degree of pragmatism.
• Excellent leadership skills and team management experience.
• Proven track record of delivering excellence through their leadership and communication skills.
• Experience of successfully managing and delivering and delivering multiple services to internal and external stakeholders.
• Excellent interpersonal skills and the influence to deal with the broad spectrum of customers both within and outside the bank.
• Ability to adapt proactively to customer requirements.
• Budgetary control and financial management experience.
• Skilled at swift problem identification, prevention and resolution.
• Using initiative to review continuously and improve services.

Diversity and Inclusion

Standard Chartered is committed to diversity and inclusion. We believe that a work environment which embraces diversity will enable us to get the best out of the broadest spectrum of people to sustain strong business performance and competitive advantage. By building an inclusive culture, each employee can develop a sense of belonging, and have the opportunity to maximise their personal potential.

How to Apply

Submit your CV and Application online : Click Here