Office Administrator / Facilities Manager

Office Administrator / Facilities Manager

Our Client is a Professional Services firm currently recruiting an Office Administrator.Job Purpose: Reporting to the Chief Operating Officer, the job holder will be assisting in managing the administration function of the firm and affiliates.

Key Responsibilities:-

• Effective and efficient management of procurement function – responsible for all purchases in order to ensure that they are in line with the firm’s policies and procedures while ensuring that the firm gets value for money;
• Preparing periodic expense reports (monthly / quarterly) of supplies (stationery, kitchen supplies, fuel etc) ;
• Overseeing general repair and maintenance works for the office;
• Management of the firm’s supplies and its inventory;
• Facilitation of assets and supplies purchasing, invoice processing and payments follow ups;
• Management of the firm’s premises and installation security;
• Supervising and coordination of administration and procurement activities; procurement, logistics, asset management, security, premises management and operation Support;
• Management of Licenses and Administration/Operations Contracts;
• Reviewing effectiveness and efficiency of internal controls, identifying areas of development and recommending on areas of improvement policies & procedures to ensure optimization of the firm’s resources;
• Management of the firm’s Premises and Assets; Asset transfer management, Premise maintenance, Hygiene and Safety Management;
• Management of firm’s records and archives facility;
• Facilitate and coordinate service maintenance and repairs of firm’s assets;
• Support in Premises setup and establishment, retrofits and project management;
• Review of all supplier contracts and ensuring that service level agreements are followed;
• Supervising the day to day duties in the administration department;
• Ensuring general office upkeep to ensure office areas such as meeting rooms, reception, washrooms, working areas are kept neat and tidy and adequate with supplies required;
• Maintain a schedule to keep track of expiry / renewal dates of various supplier contracts, business licenses, city council permits, fire clearance certificates etc;
• Any other duties that the job holder may be required to do from time to time.

Knowledge and Skills Requirements:-

• A degree business administration or management from a recognized institution;
• A minimum of 4 years experience in a similar capacity;
• Ability to meet deadlines and attention to details;
• Must be a self starter and a quick learner;
• Must have analytical and supervisory skills.
• Must have experience in managing a team.

How to Apply

If you feel you fit the above role, please send your CV only quoting the job title on the email subject to jobs@alternatedoors.co.keN.B: We do not charge any fee for receiving your CV in our database nor for interviewing.
Only candidates short-listed for interview will be contacted.