The Murang’a County Assembly Service Board invites application from suitably qualified
Kenyan citizens to fill the following vacant positions on permanent terms:
Records Officer
Responsible for the provision of a first class comprehensive, quality, timely and cost effective Records and Library management services to satisfy the current and future needs of the County Assembly and its people.
Records Officer Job Duties and Responsibilities
Effective organization and administration of records management services in accordance with existing human resource policies, rules and regulations in the County Assembly with a view of ensuring that the records are easily accessible and up to date at all times.
Incharge of the Management and administration of Library Services; that will entail;
Direction, control and co-ordination of library staff,
Implementation of library work programmes;
Selection and acquisition of books and library materials;
Formulation and implementation of library policies;
Estimating and vote control and preparation of Annual Reports.
Key Result Areas (Records Management)
KRA 1: Information:
Incoming and outgoing communication – Letters, Invoices, Memos, Quotations, Contracts, Cheques, etc.
KRA 2: Records Management
Updating files and data banks – complement control (staff establishment), staff attendance register, leave days etc.
Manage the filing system of both personnel and subject files including Committees
Indexing and retrieval of files.
Safe custody of invoices, receipts and other records
Preparation and maintenance of records and ensuring proper maintenance of filing system.
Verifying compiled statistical records for accuracy
Processing of human resource statistics
Maintenance of stores, records and equipment inventory
Supervise and provide guidance to junior clerks
KRA 3: Processing:
Preparation of facilitation documents – for aspects like Pay Change, Promotion, Appointments, Leave Management
Key Result Areas (Library Management) KRA 1: Acquisition:
Sourcing of reading materials
KRA 2: Cataloguing:
Indexing of reading material
KRA 3: Retrieval:
Use of the indexing system to access reading materials, and to shelve them appropriately
KRA 4: Lending:
The process of giving out and receiving back reading materials
KRA 5: Binding and Maintenance:
Strengthening reading materials by holding their pages together, and repairing them as necessary
Standards of Performance
Ensure the following systems / facilities are developed and installed:–
- Documents Register: For recording movement of documents
- Examination Section : For detection and correction of errors in the processing of documents
- Library Committee: For guiding and controlling the main library activities – acquisition of new reading materials and equipment
- Standardization : The cataloguing system should be standard / international for
- universal references and application
- Retention: To minimize losses, reading materials should not be checked out of the library.
- Possess five (5) years relevant working experience in the public or private sector; (ii) Bachelor’s degree in Library Studies/ Information Sciences;
- Higher Diploma in Records Management / Information Sciences
- Attended a Leadership course lasting not less than four (4) weeks from a recognized institution;
- Certificate in Computer application.
If you are interested in any of these positions,send your applications on or before 10th July, 2015 before 12.00 Noon. Shortlisted candidates will be contacted by phone.
Applications should be addressed to;
The Secretary,
County Assembly Service Board,
Murang’a County Assembly,
P.O Box 731 – 10200
Murang’a.
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