NGO Executive PA Job in Nairobi

NGO Executive PA Job in Nairobi

Job Title: Executive PA

Industry: NGO

Location: Nairobi

Salary: 150K – 200KOur client is a collaborative non profit initiative seeking to facilitate research by providing logistical support to researchers with a focus in prehistory and related earth and natural science studies.
They are seeking to high a dynamic lady to fill in the position of Executive PA.

Job Purpose: The role is to provide high quality executive personal assistance and administrative support to the Director and to ensure the smooth operation of his business.
This includes assisting with special projects to improve operational efficiency.Main Roles and Responsibilities:

Administrative Duties:

• Support the Director to manage workload and activities.
• Co-ordinate and maintain the diary of the Director including organising of all appointments, meetings, travel arrangements.
• Monitor and respond to general enquiry mails as appropriate and manage interruptions to support effective time management for the Director
• Identify, anticipate and prepare information requirements of the Director for meetings, appointments, presentations etc and follow up inward and outwards requests for information, outstanding reports and correspondence.
• Arrange meeting rooms for internal and external meetings as requested and in advance for recurring meetings
• Assist with the coordination of specific projects
• Schedule meetings for the Director, prepare agenda and draft minutes
• To effectively perform this position, the person will require the following:Knowledge:
• Specific legislation, government policy, relevant networks.
• An interest and commitment to working in the social sector and on society’s most important challenges

Experience

• At least 3 years experience in PA/admin role
• Experience in diary management, travel arrangements, expense claims and
• Good telephone etiquette
• Demonstrated knowledge and experience of managing a team in an administrative capacity

Skills
Planning

• Ability to prioritise administrative duties,organize and prioritise work for self and Director in an environment with multiple and conflicting demands
• Capacity to balance the need to operate independently or work as part of a team, as tasks require.
• Team building:
• Ability to provide reliable administrative support and maintain a positive team spirit
• Communication:
• Well developed writing skills with high attention to detail.

Qualifications & Interpersonal

• 33 – 40years
• A Degree in Business Administration
• Presentable
• Outgoing personality
• Good spoken Kiswahili
• Well rounded interpersonal skill set
• Good attention to detail and organizational skills with the capacity to build strong team relationships
• Work effectively in team environment and initiate process improvements where required
• Ability to maintain confidentiality and handle sensitive matters diplomatically and discreetly

How to Apply

If you are up to the challenge, possess the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Executive PA) to jobs@corporatestaffing.co.ke before 12th June, 2015

Kindly indicate current/last salary on your CV

N.B: We do not charge any fee for receiving your CV or for interviewing

Only candidates short-listed for interview will be contacted.

The Recruiting Manager
Corporate staffing Services
Nabui House, 3rd floor, Westlands
(Next to Unga House)