ICRC Risk Management Unit Secretary

ICRC Risk Management Unit Secretary

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organisation with the exclusively humanitarian mission to protect the lives and dignity of victims of war and internal violence and to provide them with assistance.
It also endeavours to prevent suffering by promoting and strengthening International Humanitarian Law and universal humanitarian principles.
The ICRC’s Somalia Delegation in Nairobi implements the institution’s humanitarian activities in Somalia.

Risk Management Unit Secretary (Part-Time)

Under the guidance of the Senior RMU Officer the RMU secretary provides substantial administrative support to the running of the unit and facilitates the flow of information between the RMU and the other departments.

Main Responsibilities:

• Prepares the paper work required for contracts for consultants and files all necessary document to ensure fees are paid in timely manner;
• Maintains the unit’s consultant roster; and
• Travel Request Forms (TRFs): Fills TRFs for RMU staff and consultants.
• Ensures necessary administrative work is implemented on time;
• Knows, applies and complies with all the administrative procedures linked to her/his work (time reporting, settlement of working advances, etc.);
• Proactively seeks opportunities for personal development; and
• Prepares venues for meetings and training sessions;
• Develops and maintains a pleasant working relationship with colleagues and superiors.
• Participates actively in internal meetings.
• Takes minutes of departmental meetings and circulates these.
• Translates documents from English to Somali language and vice versa as required.
• Performs various office works which require good computer knowledge and secretarial skills (e.g. as typing of standard correspondence, filing, mail preparation and distribution, photocopies, updating of lists).

Minimum Requirements:

• Diploma in office management,
• Good command of Somali and English, written and spoken ,
• Basic computer skills and good knowledge of Word and Excel,
• 2-4 years professional experience in same or similar field of activity,
• Basic leadership and management skills,
• Good interpersonal and communication skills,
• Flexible, motivated self-starter personality, sense of responsibility and organization,
• Precise and with very high level of honesty, integrity and confidentiality,
• Ability to work independently and in a team & ability to adhere to strict deadlines.

How to Apply

Interested and qualified persons with the required experience are invited to submit their application to the Head of Human Resource Department of Somalia Delegation on the above mentioned address/email address before 22nd May 2015.
Please indicate the position title on the subject line of your application letter.

International Committee of the Red Cross
Somalia Delegation
Denis Pritt Road
P.O. Box 73226 – 00200
Nairobi, Kenya

E-mail address: sok_hrrec_services@icrc.org

Please note that only short-listed candidates will be contacted.
Canvassing will lead to automatic disqualification.