April 9, 2015 Job Description
Personal Assistant
Location: Nairobi
Industry: Logistics
Our client, a global supplier of transport and logistics solutions, is seeking to recruit a Personal Assistant to act as the first point of contact for the CEO/MD and provide essential administration functions thereby assisting in the smooth running of the organization.
Duties and Responsibilities
- Manage the MD’s corporate calendar/email account and personal calendar/email account; including heavy coordination of meetings, urgent company matters, and priorities
- Plan all meetings and manage all travel arrangements and itineraries (including air, hotel, car, rail, special accommodations)
- Implementing and maintaining procedures/administrative systems
- Perform administrative tasks including answering phones, outbound calls, compiling reports, preparing PowerPoint presentations, conducting research, assisting with special projects, distributing mail, conducting appropriate follow up, and other duties
- Liaising with staff, suppliers and clients
- Evaluate and coordinate timely communication in response to requests, issues, questions, problems and other correspondence needs
- Organize and document all information needed for successful daily operations and tasks
- Minimum of a Degree in Human Resources, Social Sciences , Business Management or related field
- Minimum 5 years experience in acting as a personal assistant at a senior level.
- Knowledge of the transport and logistics sector is highly desirable
- Excellent demonstrable IT skills including in the use of databases, MS Office suite and for the use of information management
- Good communication and organizational skills.
- Previous experience in a logistics/freight forwarding company highly desirable.
To apply, send your CV and cover letter only to cvs@flexi-personnel.com before close of business 10th April 2015.
Clearly indicate the position applied for on the subject line
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