UNSOA Job Vacancy in Kenya : Budget Officer, Nairobi

UNSOA Job Vacancy in Kenya : Budget Officer, Nairobi
March 12, 2015 Job Description
Posting Title: Budget Officer, P3
Job Code Title: BUDGET OFFICER
Department/ Office: United Nations Support Office for AMISOM
Duty Station: NAIROBI
Posting Period: 11 March 2015-26 March 2015
Job Opening number: 15-FIN-UNSOA-41452-F-NAIROBI (M)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
This ‘Recruit from Roster’ job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
Organizational Setting and Reporting
This position is located in the Finance and Budget Section of the United Nations Support Office for AMISOM (UNSOA), based in Nairobi. The incumbent will report to the Chief Section.
Responsibilities
Within delegated authority, the Budget Officer will be responsible for the following duties: BUDGET PREPARATION:
Reviews and analyses data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, supporting the Self Accounting Units with their submissions.
Provides support to managers with respect to the elaboration of resource requirements for budget submissions.
Reviews, analyses and provides input into finalization of budget documents by reviewing, comparing and justifying variances in account levels form one year to the next.
BUDGET ADMINISTRATION:
Issues allotments, including redeployment of funds when necessary, reviewing to ensure appropriate expenditures.
Monitors budget implementation and determines/recommends reallocation of funds when necessary.
Monitors expenditures to ensure that they remain within authorized levels. Consolidate Monthly Expenditure Projections from the Cost Centers; and prepare the monthly expenditure projections for the Personnel Cost Center (Military, Police, International, National and UNV) to monitor availability of funds.
Oversees and reviews on behalf of the entire Mission, the flow of activity in Umoja regarding the Budget Unit.
Ensures that the Budget Unit understands and is aware of its role in Umoja
Oversees the Umoja implementation and management for the Budget Unit
Provide adhoc financial information and reports as may be requested by the Cost Centers, UN Board of Auditors and UNHQ.
Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
Prepares relevant documentation with respect to budget performance submissions.
Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
Provides substantive support to intergovernmental and legislative bodies.
GENERAL:
Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures;
Monitors and supervises the work of subordinate staff as required;
Oversees the management of QIPS and Trust Fund activities
Performs other related duties, as assigned.
Competencies
PROFESSIONALISM: Knowledge of financial principles and practices. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
CLIENT ORIENTATION: Considers all those to whom services are provided to be ‘clients’ and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
Advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field is required. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five (5) years of progressively responsible experience in finance, administration, budget, business administration or related area is required.
Languages
English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in oral and written English is required. Knowledge of a second United Nations official language is an advantage.
Assessment Method
United Nations Considerations
Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.
Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on ‘The Application Process’ and the Instructional Manual for the Applicants, which can be accessed by clicking on ‘Manuals’ on the upper right side of the browser on Inspira.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
How to Apply
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