Solar Company Operations & Logistics Manager Job in Nairobi Kenya (200K)

Solar Company Operations & Logistics Manager Job in Nairobi Kenya (200K)
March 15, 2015 Job Description
Job Title: Operations & Logistics Manager
Industry: Renewable Energy
Location: Nairobi
Salary: Kshs 200K gross
Our client has an outstanding career opportunity for a Operations & Administration Manager to join their company.
They are a leading internationally recognized design, manufacturing, marketing, sales and after sales Company of Solar Electricity (PV), water heating systems and street lighting.
They recently received additional funding that will help in supporting their operations in Africa.Job Purpose
To be overall responsible for managing the admin officers, and their execution of daily administrative activities in the branches
To ensure effective and consistent implementation of Company Standard Operating Procedures (SOP) on a consistent basis by Operations Executives (OE’s) in the areas under supervision
To ensure liaison with finance for timely delivery, proper invoicing / reversals, and execution of financial controls at the branch
To be overall in charge of all procurement, inventory, shipping, logistics and warehouse management throughout the company with the primary aim of driving down cost of goods sold, costs of inventory holding, costs of shipping and delivery, costs of storage, while always ensuring prompt and efficient delivery of products for sale in the retail, commercial and distribution sales channels
To work closely with sales to ensure that forecasting is accurate, and that products are sourced in line with forecast, and in support of sales growth by the retail branches, distribution and commercial channel
To work closely with technical team in HQ for finalisation of BOMs and supply, delivery, and installation of standard and non-standard systems
To manage the branch roll-out throughout the country
Key Responsibilities
Supervise and ensure effective implementation of the Company Standard Operating Procedures in all branches under supervision
Ensure that Purchase Order forms meet company standards before invoicing
Track receivables outstanding, and resolve any delay issues at least within 30 days
Ensure installations happen within agreed timeframes
Ensure preventative maintenance visits due for the month are administered and properly executed in the month that they become due
Ensure complaints are attended to within 48 hours to the satisfaction of the customer, and report cases of on-going customer dissatisfaction
Visit branches frequently and verify documents and make the necessary corrections required and report the deviations
Ensure timely return of defective materials
Ensure effective implementation of Branch IT System (BITS) across all branches under supervision
Help HR in recruiting admin officers
Conduct SOP Audits and ensure non conformities are closed
Ensure timely supply of stocks and marketing materials to branches and partnering financial institutions
Oversee branch selection, renovation and opening
Ensure all branches have the correct marketing materials relative to the local market, and they are stored effectively
Ensure all Customer Reference Manuals are up-to-date, and that sales personnel all have the relevant marketing material for distribution to potential customers
Ensure that branch maintenance is kept up to standards, and where it is not, organize to be fixed
To work closely with sales teams for most accurate possible forecasting, with the objective to minimize inventory
To work closely with finance for monitoring of good controls at warehouse level, regular stock-takes, accurate COGS accounting, and support with monthly stock reconciliation
Where applicable, manage the outsourced warehouse relationship
To ensure timely delivery of material to branches and offices of financing partners
To manage all warehousing, central or de-centralised, and ensure: no stock losses, organised management of goods for ease of stock-take, and proper book-keeping and accounting of inventory
To work closely with technical department for finalisation of all BOMs as per the approved product portfolio of the COO
To ensure effective sourcing and delivery of all non-standard systems for installation by technical department and for sale through the commercial sales channel
To ensure effective planning and procurement of key materials such as stationery, sales and marketing literature, office equipment and furniture, and other related goods and services
In event of moving / changing the location of the company head office, to oversee this project
Oversee and plan the branch roll-out throughout Kenya, including site selection, office set up and branding
To report to the Vice President Africa on a daily basis
Ensure business performance reviews are systematically done and implemented
Ensure staff training at HQ, as per HR guidelines
To meet high ethical standards in line with the company culture
Skills and experience required
University Graduate in business management, Finance, Logistics or equivalent
At least 8 years commercial / accounting / logistics experience (particularly billing, receipt handling, filing, etc)
Computer literate (capable of using word / excel)
Strong working knowledge of computers
Systematic thinker
Influential, and able to encourage adoption of SOPs
Reliable, disciplined character
How to Apply
If you are up to the challenge, posses the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Operations & Logistics Manager 200K gross) to vacancies@corporatestaffing.co.kebefore 27th March, 2015Kindly indicate current/last salary on your CV
N.B: We do not charge any fee for receiving your CV or for interviewing
Only candidates short-listed for interview will be contacted.