Save the Children Logistics Officer

Save the Children Logistics Officer
March 19, 2015 Job Description
Job Title: Logistics Officer – Kenya
Position Code: LOG 003 NRB
Team / Programme: Programme Operations
Location: Nairobi
Contract Duration: 1 Year
Grade: 4
Post Type: National (1 year contract with possibility of renewal)
Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young peopleRole Purpose: Under the supervision of the Area Programme Manager, deliver timely, effective and accountable logistics support to Save the Children Area Office by coordinating effective procurement, fleet management, communications and supply management, and overseeing the movement of goods and personnel.
Your support in the delivery of an effective logistics function will play a key role in the expansion of Save the Children programmes in Lodwar to increase impact and enable positive change for children.
Scope of Role:
Reports to: Area Programme Manager, with a technical reporting line to the Logistics Manager, based in Nairobi
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.
In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya.
In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own.
Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country.
We employ nearly 300 staff and will have an operating annual budget in 2015 of approximately US$20-25 million.Staff Directly Reporting to this Post: Drivers
Key Areas of Accountability:
Supporting the Area Programme Manager in the delivery of in-country logistics activities, including relief distributions and maintenance and management of vehicle fleet and office equipment as part of the Lodwar logistics team;
Ensuring that programme purchases are made in a timely and transparent manner, that Save the Children procurement policies and procedures are followed at an optimal quality/price, and that all procurement procedures are properly implemented;
Implementing effective stock management and administration systems, thoroughly monitoring stock levels and advising on appropriate stocking and replenishment to meet project demands;
Supporting and participating in effective training of national staff responsible for the maintenance and efficient running of procurement, communications, transport, security and office infrastructure;
Ensuring vehicle fleet management complies with SC standards through appropriate allocation and safe use of vehicles and servicing and maintenance schedules are adhered to throughout the programme;
Preparing a monthly ‘Logistics Report’ to the Nairobi Logistics Manager, detailing all logistical activities including fuel and procurement, and stock reporting, asset register updates, staff issues, and other relevant information;
Communicating security procedures effectively so they are understood and strictly adhered to throughout the programme and so that briefing, communication, transport and other systems are developed in support of the maintenance of good security for all staff and visitors;
Work closely with all staff, partners, local leaders, government agencies and communities in conducting security surveillance and reporting and advising the Area Programme Manager on evolving security situations to adapt logistics activities accordingly and ensure new emergency operations are effectively supported;
Enabling the evacuation of field based teams, in the event of an emergency;
Assisting the Area Programme Manager in the proposal process by coordinating and helping identify technical logistics requirements;
Representing the principles and work of Save the Children to donors, United Nations, NGOs and INGOs, government, media and other stakeholders when required;
Complying with and promoting all Save the Children Global policies such as Child Safeguarding, Whistle blowing, Fraud, and Health and Safety.
Staff Management, Mentorship, and Development
Manage performance of direct reports in the work area through:
Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
Coaching, mentoring and other developmental opportunities;
Recognition and rewards for outstanding performance;
Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plans.
Build the capacity of staff to monitor/ manage grants and awards as well as understand and implement compliance requirements from donors, Save the Children and/or the Government of Kenya.
Maintain clear communication with both the functional (direct) line manager and the technical manager to foster a smooth working relation under existing matrix structure.
Competencies
1. Leading
Delivering Results: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/organisation.
Developing Self and Others: Invests time and energy to actively develop self and others to help realise their full potential, and to build the organisation’s capability for the future.
Leading and Inspiring Others: Demonstrates leadership in all our work, role models our values and articulates a compelling vision to inspire others to achieve goals for our children.
2. Thinking
Problem Solving and Decision Making: Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation and making appropriate judgements.
Applying Technical Expertise: Applies the required technical and professional expertise to the highest standards, promotes and shares best practices within and outside the organisation.
Innovating and Adapting: Develops and implements innovative solutions to adapt and succeed in an ever – changing, uncertain work and global environment.
3. Engaging
Working Effectively with others: Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives. Knows when to lead and when to follow and how to ensure effective cross- boundary working.
Communicating with Impact: Communicates clearly and confidently with others to engage and Influence, Promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.
Networking: Builds and uses sustainable relationships and networks to support the work of Save the Children.
Qualifications and Experience
A Diploma in Procurement and Supplies management (CIPS) or relevant area
Minimum 3 years relevant experience of logistics support, including procurement, warehousing and stock control, goods distribution, and transportation and vehicle fleet management in large international non-governmental organisation or other international relief/development body;
Experience of setting up office equipment, including communications and particularly with HF/VHF/Codan radio systems, satellite phones and communications procedures;
Ability to support the development of personal security and evacuation procedures;
Track record of training, managing and developing staff in logistics and administrative systems;
Excellent planning, coordination, and reporting skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities;
Strong communication, people management and interpersonal skills in English, with experience in leading multicultural, multi location, values driven teams;
Willingness to work and travel in often difficult and insecure environments
Commitment to Save the Children values
How to Apply
Interested candidates are required to submit a CV and mandatory Cover letter to Kenya.jobapplications@savethechildren.org indicating the Position Code on the subject line by 31st March 2015.
Due to the urgency of these positions, applications will be reviewed as when we receive them.
Only shortlisted candidates will be contacted.