Abt Associates Executive Assistant

Abt Associates Executive Assistant
March 20, 2015 Job Description
Abt Associates, a major American business and government research, technical assistance and consulting company, seeks qualified candidates for a USAID- funded project, Afyainfo.
Afyainfo is 5 year project designed to integrate the multiple Kenya health information systems into an integrated data warehouse which will serve as the sole source of health information in Kenya.
Position: Executive Assistant
The position will be responsible for providing administrative and logistical support to the Chief of Party (COP).
Specific Responsibilities are:
Providing administrative and logistical support to COP and other team members as requested.
Drafting and sending official letters and maintaining organized files for COP, as well as keeping updated contact lists.
Making necessary arrangements to set up meetings, workshops, and training activities as requested.
Assisting in the orientation and training of newly hired operations officers / administrative assistants.
Preparing and circulating the TDY monthly list to project staff and USAID, and obtaining USAID clearance for TCNs and home office staff.
Arranging hotel accommodations for all project STTAs and home office staff.
Compiling the project’s monthly technical field activity calendar and sharing it with USAID.
Receiving, distributing and filing project incoming and outgoing faxes and letters.
Assisting the COP in preparing and communicating project activities for inclusion in USAID monthly newsletter.
Assisting the COP in coordinating PR events as requested.
Qualifications:
Diploma and/or degree in relevant field,
minimum of 5 years relevant experience,
working experience in development assistance projects is an added advantage,
excellent interpersonal skills,
excellent oral and written communication,
proficiency in MS word.
How to Apply
An applicant must submit CV and an application letter that provides details of the applicant’s specific qualifications and relevant experience to Kenyajobs@abtassoc.com
In the subject line of the email, write the title of the position as Executive Assistant.
Application Deadline: Apply by March 31, 2015