Unilever Job Vacancy in Kenya : Administrative Assistant-Legal

Unilever Job Vacancy in Kenya : Administrative Assistant-Legal

December 4, 2014

Job Description

Title: Administrative Assistant-Legal

Location: Kenya-Nairobi-Nairobi-Nairobi

Job Number: 14000Q4C

Main Purpose of the Job

General administration duties including but not limited to scheduling meetings, responding to routine correspondence; organizing responses in order of priority; update of filing systems, monitoring and ensuring availability of stationery and other working tools.

Performs all general office duties required for a legal office including transcribing and formatting legal documents and business correspondence, filing, and law documents maintenance and general company secretarial duties.

Key Responsibilities

• Providing a first point of contact for and giving response to queries from employees from all functions within the EA business unit.
• Answering all general phone calls received in the department and directing them to the relevant persons.
• Receiving and sorting out incoming and outgoing mail and ensuring they are distributed or dispatched to the intended recipients on time and maintaining a record of such correspondence as necessary.
• Booking appointments for the General Counsel and the Legal Counsels in the department and organizing meetings and functions hosted by the department.
• Responding to routine correspondence and management of third party shareholder queries for UTKL and LTC, the listed entities in EA.
• Management of the register for company assets, e.g. land titles and motor vehicle registration books.
• Maintenance of all company records for the EA companies, including corporate documents, and ensuring annual filing of the requisite company and other legal returns with respective company registries.
• Maintaining the filing and archiving system to ensure that documents are kept in an orderly and secure manner and that sensitive company documentation is secured in the departmental safes.
• Management of travel, expenses and meetings on behalf of the department as well as invoice management and expense reporting.
• Any other duties as may be assigned

Key skills and Qualifications

• Degree/diploma in secretarial and/or Legal Studies
• 3 – 5 years working experience in a busy office or legal secretary in legal practice.
• A good command of the English Language and good communication skills
• Computer skills in all MS-Office packages
• Basic legal knowledge added advantage

Job: Legal

How to Apply

Submit your CV and Application online : Click Here