St. Paul’s University Executive Secretary and Departmental Secretary

St. Paul’s University Executive Secretary and Departmental Secretary

St. Paul’s University is a Christian ecumenical institution based in Limuru, with other campuses in 

Nairobi, Machakos and Nakuru.As a fully chartered University, it has continued to experience tremendous growth.

The University wishes to recruit full time staff who are committed Christians, highly motivated and

with demonstrated ability to train a diverse, young and adult student population in attaining their career objectives.

Executive Secretary
(1 Post)

Duties and Responsibilities

• He/ She will provide administrative and secretarial support
• Maintain and organize files and documents
• Ensuring that the office is organized and that there is supplies and equipment
• Arranging meetings
• Maintain the Office diary and calendar of events
• Prepare correspondence and other documents as required
• Manage the office and handle all enquiries

Qualifications & Experience

• Basic degree or Higher national Diploma in secretarial and IT studies with3 years experience in a busy office
• Proficiency in all Microsoft Suite and desk top publishing software
• Good organizational skills, PR and communication skills
• Ability to work long hours and under pressure is an added advantage

Departmental Secretary
(1 Post)

Reporting to the Head of Department

Duties and Responsibilities

• Maintain the general filing system and file all correspondences
• Assist in planning and preparation of meetings and seminars in the department
• Receive, direct and respond to all inquiries (telephone calls, emails etc)
• Coordinate and communicate important calendar events both to Faculty members and students
• Attend to the general welfare of the students
• Attend to general secretarial work e.g. typing, keeping office inventory, ensure smooth communication, liaising with other departments etc
• Attend to any other task as directed by the Head of Department

Qualifications, experience and key competencies

• Diploma in Secretarial studies
• 3years experience or Higher National diploma in Secretarial and IT studies
• Bachelor’s degree is an added advantage
• Proficiency in all Microsoft suite and desk top publishing software
• Good organizational , PR and communication skills
• Ability to work for long hours and in a team is an added advantage

 How to Apply

Applications should include a filled employment application form (CLICK HERE to download), CV and a cover letter.

All Applications should be sent to recruit@spu.ac.ke

or

The Vice Chancellor’s Office,St. Paul’s University,
Private Bag- 00217
Limuru

and should reach us not later than Friday April 24, 2015.

Website: www.spu.ac.ke