IRC Supply Chain Officer Job in Hagadera 2015

IRC Supply Chain Officer Job in Hagadera 2015
March 27, 2015 Job Description
The International Rescue Committee (IRC) in Kenya serves vulnerable populations in the Turkana and Garissa regions as well as in Eastleigh, Nairobi.
The IRC implements programs in the areas of comprehensive primary health care, nutrition, protection, peace building, water and sanitation and hygiene (WASH), HIV/AIDS prevention, response to gender based violence, disaster risk reduction (DRR), livelihoods and governance.
Applications are invited for the following positions: Supply Chain Officer (Hagadera)
Sector: Supply Chain
Location: Kenya
Employee Type: Regular
Employee Category: Full Time Job Purpose / Objective: Reporting to the Senior Supply Chain Officer you are required to provide all necessary Supply chain supports to the field project activities in Dadaab field office and proceed with maximum efficiency while adhering to IRC’s Supply chain procedures.
Overall Responsibilities
The Supply Chain Officer will work under the supervision of the Senior Supply Chain Officer and should be a strong team member who can assist in the continued development of the Supply Chain team and contribute to the further effective running of IRC activities in Dadaab.
She/he will be based in Hagadera and will be responsible for the effective management of the warehouse staffs and assets staffs.
The Supply Chain Officer is a key position within Supply Chain and carries responsibility for the integrity of the IRC’s Supply Chain system.
Supply Chain must be able to rapidly response to the programs and operations needs, whilst ensuring best practices and maintaining audit-compliant records.
Specific responsibilities includeAdministrative Roles:
Manage all staff employed in the Supply Chain Warehouse and Assets Department supporting operations for Dadaab Program by assigning of duties through Delegation, monitoring the performance and regularly evaluating staff directly supervised by him /her.
Responsible, in conjunction with the Senior Supply Chain Officer for planning, organizing and developing the long term strategy and approach of IRC Supply Chain Functions
Ensure there is an adequate and neatly organized filling system for waybills, inventory records, assets data base, properties and other relevant supply chain records.
Supply Chain Activities
To ensure all Supply Chain activities are carried out to a satisfactory standard.
To ensure that the necessary Warehouse and Assets activities are effected for all projects.
Where necessary, to manage, or support, the development and proper functioning of any project office deemed necessary to support the program
To familiarize yourself with the IRC Global Supply Chain Manual for warehouse and Assets and comply with the policies outlined in the Manual in terms of the documentation, policies and procedures.
To complete required reports and submit weekly and monthly logistic reports in good time to the Senior Supply Chain Officer.
Warehousing
Ensure that all the ware houses are well maintained.
Ensure that updating stock records is done on a daily basis both on the prolongs, Bin cards and stock cards
Ensure that all stores procedures are followed by all staff.
Ensure that there is Controlled access to all IRC stores and ensure that stores premises are secure
Ensure that the filing system for stores is well maintained.
Ensure that an efficient storage and inventory system is maintained.
Review monthly stock reports.
Ensure that an update office, residence, and stores inventory is done on a monthly basis.
Ensure that all Logistics Policies and Procedures are followed and adhered to in all transactions.
Carry out periodic trainings reviews with all logistics staff
Assets and Equipment Management
Ensure that an update asset register is maintained on a monthly basis.
Ensure that an updated assets inventory sheets and Prologs are well maintained
Ensure that all IRC assets and equipment are well maintained
Ensure that all assets that allocated to individuals are signed off equipment issue form
Ensure that all IRC premises are well maintained
Ensure that the movement of IRC assets is tracked and the necessary documentation is done when an asset changes its status.
Ensure that an up to date filing system for all assets maintained.
Review all monthly asset reports.
Recommend assets for disposal and ensure that the necessary paper work is prepared.
Miscellaneous:
To attend meetings when requested by the Senior Supply Chain Officer.
To Act on the procurement, Transport and Admin when necessary as requested by your supervisor.
To maintain confidentiality.
To continually strive to improve working methods, practices and working relationships within IRC.
To promote an atmosphere of co-operation and team spirit among IRC staff.
To carry out all duties responsibly and act in a professional manner at all times.
Warehouse
Warehouse Monthly report
Inventory Report
Any other Warehouse reports required by LC or direct supervisor
Assets
Assets inventory report
Assets Monthly Report
Disposal plans
Any other Assets reports required by LC or direct supervisor
Requirements:
Diploma in Logistics management or any other relevant field in Supply Chain. A degree in business management will be an added advantage
Thorough method of working with ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions;
Management ability to lead, motivate and develop staff;
Positive attitude with good sense of humor;
Committed team player;
Ability to live and work in a fairly isolated area and in conditions of limited comfort;
Basic computer skills (Word, Excel);
At least three year’s experience working as a logistician;
The following experience will all be advantageous: previous NGO work, work in Africa, experience in repairing/maintaining vehicles, communications (Codan HF, VHF).
Kenyan nationals are encouraged to apply.
International allowances are not available for this position.
Salary and employee benefits are compliant to the Kenyan NGO Sector.
How to Apply
CLICK HERE to apply online
Please apply on or before 9th April 2015IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
Disclaimer: Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.