Executive Assistant Job in Nairobi Kenya (150K – 200K)

Executive Assistant Job in Nairobi Kenya (150K – 200K)
February 19, 2015 Job Description

Job Title: Executive Assistant

Industry: Automotive

Location: Nairobi

Salary: 150K – 200K


Our client is among the market leaders in designing, manufacturing and selling durable, affordable vehicles for Africa’s mass market. They seek to hire a high level executive assistant.

Job Purpose: The Executive Assistant will provide a broad range of administrative support services for the CEO to ensure an efficient, well-maintained, and professional corporate environment.

Duties & Responsibilities
Arrange corporate travel and meetings by developing itineraries and agendas; scheduling the corporate jet; booking other transportation; arranging lodging and meeting accommodations.
Helps make consistent decisions by advising the CEO of historical precedents; serving as liaison between him and the rest of the staff.
Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserve the CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintain the CEO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Represent the executive by attending meetings in the executive’s absence; speaking for the executive.
Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Maintain customer confidence and protects operations by keeping information confidential.
Complete projects by assigning work to clerical staff; following up on results.
Prepare reports by collecting and analyzing information.
Secure information by completing data base backups.
Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
Ensure operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Contribute to team effort by accomplishing related results as needed.
Qualification & Skills
Must be 35 years old and above
Preferably female
Must have at least 8 years experience working with direct upper management support
Must have experience working with expatriates
Must be have a degree in related field
Excellent communication skills
Pleasant, articulate personality with excellent telephone ethics
Good measure of assertiveness is required
Ability to work on own initiative
Good computer skills is essential

How to Apply

If you are up to the challenge, posses the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Executive Assistant) to vacancies@corporatestaffing.co.ke before 27th February, 2015

Kindly indicate current/last salary on your CV

N.B: We do not charge any fee for receiving your CV or for interviewing

Only candidates short-listed for interview will be contacted.