Executive Assistant Job at Britam Kenya

Overall Job Purpose

Provides secretarial support to the Director Legal and Company Secretary and general administrative
support to the department

Key Responsibilities

• Responding to enquiries, correspondence both telephone and written directed to the Director, Legal and Company Secretary’s office
• Filing of all documents and correspondence to & from the Director Legal and Company Secretary’s office.
• Book all meetings for the Director Legal and Company Secretary
• Organising and coordinating all logistics for the Director Legal and Company Secretary’s meetings (both internal & external).
• Organise and schedule departmental meetings
• Coordinate events/projects in the department e.g. teambuilding, etc. by providing administrative support
• Management of induction program for new staff
• Prepare and editing correspondence, reports, and presentations
• Make travel and guest arrangements
• Provide quality customer service to guests in the Director Legal and Company Secretary’s office
• Perform any other duties as may be assigned from time to time

Key Performance Measures
Customer satisfaction
Process turnaround times

Working Relationships

Internal Relationships:

The Executive Assistant will be;
Accountable to the Director Legal and Company Secretary
Work with all staff, departments and Britam management

External Relationships

• Britam customers
• Service providers

Knowledge, experience and qualification required

• University degree in social sciences or business related field.
• At least 4-6 years’ experience as a Personal Assistant to a Head of Department/Division in a blue chip company preferably in a commercial environment.

Competencies

• Technical and functional competencies
• Strong organizational skills; ability to prioritize work and meet deadlines
• Computer literate ( MS Word, PowerPoint and Excel)
• Records management

Core competencies

• Communication skills
• Building Relationships
• Focuses on the Customers
• Develops Self
• Solves Problems

Closing Date: Friday, July 3, 2015

Key Skills/Specialization:

A Bachelor’s degree in Social Sciences

Click HERE to Apply